Resource Mobilization

  • Sharing relevant funding opportunities – over 993 opportunities shared
  • Targeted sponsors NIH, GCC, EDCTP, MRC, NORAD, SIDA, Welcome Trust etc.
  • Supporting the researchers who have expressed interest in application requirements
  • Supporting budget development and justification
  • Keeping checklists, deadlines with reminders


  • Compiling the application and submitting the applications
  • Answering any post submission issues
  • Updating the proposal register and checking on any feedback
  • Encouraging PI/PD to share any post submission information
  • Morale boosting!
  • Preparing for post award

Grants and Contracts Management

  • Liasion between funders and the funding agencies
  • Responsible for funds drawdown where necessary
  • Maintain registers for grants sourced, supported, submitted and awarded
  • Maintain registers for contracts/agreements obtained
  • Support review and drafting of agreements in consultation with the Univ. Legal office – new grants
  • Negotiating favorable contract terms – if allowable
  • Financial monitoring and reporting
  • Budget development and review
  • Financial monitoring and reporting
  • Budget development and review
  • Orientation of researchers and grant administrators on key compliance issues – new grants
  • Budget revisions and or requests if necessaryFinancial Reporting – FFR
  • Monitoring – Compliance
  • Close out processes

Capacity Building

  • Build the capacity of Researchers and Research Administrators in various aspects of pre-award and post-award processes
  • Pre-award topics:
    1. Finding funding opportunities/Sources of funding opportunities
    2. Interpreting funding calls
    3. Key consideration for successful proposal development
    4. Leveraging Data to tell a story (Background/significance section of a proposal)
    5. Literature search and reference management tools
    6. Choice of research title, Writing Goals, Hypotheses and Specific aims
    7. Project Design and methodology
    8. Building a basic grant budget
    9. The Importance of peer reviews
    10. Critiquing proposals when you are not the subject matter expert
    11. Putting the logistics together- The role of Research Administrators
    12. Fundamentals of Research Administration
  • Post-award topics:
  1. Basics of project start-up
  2. Human Resource Management, Financial Management, Grants Management & procurement procedures of MakCHS
  3. Contract negotiations
  4. Understanding the Notice of Award document/Understanding donor requirements
  5. Managing donor funds
  6. Managing collaborations and Partnerships
  7. Understanding the IRB review process
  8. Budget monitoring
  9. Monitoring & Evaluation of project activities
  10. Preparing donor reports (both financial & technical)
  11. External audit basics
  12. Requesting budget modifications/alterations (budget redirections & carryover requests)
  13. Grant Close-out
  • Capacity building for partner institutions
  • Participation in international research fora e.g. Society of Research Administrators, ARAA etc